What Sendiphany does today

01

AI-assisted EHCP drafting, reviewed by the SENCO

A first draft of the school’s contribution to an education, health and care plan, structured in the twelve sections of regulation 12, built only from the evidence you give it.

• Paste or upload the reports you already hold (educational psychology, speech and language, occupational therapy, medical, previous plans) alongside staff feedback and parent views already on the record.
• Before anything is sent to the AI provider, the pupil’s name, date of birth, school name and named adults are replaced with placeholders, and restored only when the draft comes back.
• The draft is instructed to use only the evidence supplied. Where evidence is missing it says so in the section and lists the gap under “missing information”; weak sections are listed as “quality flags”.
• Drafting is available per pupil only after the school records its lawful basis and consent on that pupil’s record.
• Every draft is saved as a version, with the model used and the evidence it drew on. Edit every section, keep a named version before changes, and export to Word.

02

Statutory deadline tracking with reminders

Dates computed from the SEND Regulations 2014, with reminders that run before and after each one.

• Record when an EHC needs assessment was requested and the 20-week deadline is created for you, with the 6 and 16-week points tracked alongside.
• Annual review due dates, assessment dates and your own deadlines by type, each with notes and a pupil link.
• Email reminders at 14 and 7 days and on the day by default, adjustable per deadline; overdue reminders at 1, 7, 14 and 28 days and every four weeks after.
• Urgency shown as text and colour together, never colour alone.

03

Local authority communication log with 20-week tracking

A dated record of every exchange with the authority per pupil, and a timescale tracker that does the chasing arithmetic.

• Log sent and received communications by channel, with caseworker, subject, content, response due date and whether a response arrived.
• Assessments marked as submitted are tracked against the request date: a note at week 6 that the decision was due, a warning at week 16, the 20-week deadline, and follow-ups every four weeks after that.
• Opt in per plan to a polite chase email to the recorded caseworker at week 18. It names no pupil, is logged like any other communication, and is off by default.
• A stable log survives caseworker changes and gives parents a chronology if they need to complain or appeal.

04

Safeguarding alerts

The information staff must not miss, recorded once and shown where they will see it.

• Alert types for DoLS orders, health concerns, care arrangements and undisclosed needs, each with a severity of high, medium or low.
• Alerts sit on the pupil’s record with the description and the date raised.
• Resolve an alert with a note so the history stays intact.

05

Evidence documents

Reports and letters stored against the pupil, not in an inbox.

• Upload PDF, Word, image and text files up to 20 MB each into private storage scoped to your school; files never pass through our servers on the way in.
• Categorise by type (educational psychology, speech and language, medical, previous plan and so on) and record the document date.
• Documents with extracted text can be used as evidence for drafting, so the draft cites what you actually hold.

06

Termly targets and progress

Targets linked to plan outcomes, reviewed each term, so the annual review has evidence rather than recollection.

• Each target records the outcome it supports, the baseline, success criteria, provision, lead professional, term and academic year.
• Progress is rated and noted per term, with the status moving from not started to in progress, partially achieved or achieved.
• An annual review pack can be generated as a Word document from the pupil’s record.

07

Parent and staff contribution forms

Views gathered by secure link, dated, and filed where the review will need them.

• Send a class or subject teacher a structured feedback form for the term: strengths, difficulties, usual ways of working, progress, concerns and suggested targets.
• Send parents or carers a contribution form covering strengths, difficulties, views on provision, aspirations and concerns, with an explicit consent to share.
• Links are time-limited and scoped to one form; responses land on the pupil’s record and can feed the school’s draft contribution.

08

Outcomes Engine with automatic gap analysis

Every EHC plan outcome tracked with structured termly reviews, and the gaps found for you.

• Import the outcomes from Section E of the plan in one step (you confirm each one), then record the area of need, the Section F provision and the target date.
• Review each outcome termly: a progress rating, the evidence behind it and the next steps. Link termly targets to the outcome they work towards.
• Gaps are flagged automatically: no review this term, no active targets, no provision recorded, two reviews with little or no progress, regression, or a target date that has passed.
• A school-wide view lists every outcome at risk, so the SENCO knows where to act before the annual review.

09

Evidence Builder

Collect, organise and present the evidence for a needs assessment request, annual review, tribunal appeal or phase transfer.

• Start a pack for a pupil, choose its purpose, and add documents, parent and staff views, outcomes with their review history, targets, case notes and local authority correspondence from the record.
• A checklist for the pack’s purpose shows what is essential and what is still missing, for example two cycles of SEN support for an assessment request or professional advice from the last 12 months for an annual review.
• Order the evidence, add a sentence on why each item matters, mark the pack final, and export an indexed Word bundle (E1, E2 and so on) with the files referenced by number.

10

Secure parent portal

Messages and document sharing with parents and carers, without sending personal data around by email.

• Invite a parent or carer by email. They sign in with their invitation link and a 6-digit code sent to the same address, so a forwarded link is useless on its own; they stay signed in for up to seven days on that device.
• They see only what you share: a private conversation with the school, documents you tick as shared, and any open request for their views. They can send documents back to the school.
• Emails say a message is waiting but never contain it, and never name the pupil in the subject. Revoke access at any time and it ends on every device immediately. Everything is audited.

11

MAT Dashboard for trusts

For multi-academy trusts on MAT Enterprise: SEND compliance across every school, counts only.

• A compliance score per school from annual reviews and deadlines kept on time, outcomes reviewed this term and EHC needs assessments inside 20 weeks.
• At-risk counts (outcomes and pupils), overdue reviews and late assessments, and provision benchmarks such as targets achieved and parent views gathered, against the trust average.
• No pupil names or records cross between schools. Trust membership is set up by our team for staff at the trust’s own schools.

12

Support plans, ready for the SEND reforms

A plan for every pupil on SEN support, built around the Individual Support Plan proposed in the February 2026 Schools White Paper.

• Strengths, what matters to the pupil, how to support them, needs, barriers, reasonable adjustments, and pupil and parent views in one plan.
• Assign the proposed tier (Targeted, Targeted Plus or Specialist) and a review date; reviews due within two weeks or overdue are flagged across the school.
• Termly reviews record what worked, what next and who contributed, then roll the review date forward. Gaps such as missing parent views or no provision are listed automatically.
• Export to Word with a one-page profile, and choose to share the active plan with parents through the portal.

13

Costed provision map

Every intervention with its tier, staffing, frequency, cost and funding source, and the pupils on it with entry and exit measures.

• Total cost, cost per pupil and hours per pupil worked out for you, with one-to-one sessions costed per pupil.
• Spend totalled by funding source (notional SEN budget, Inclusive Mainstream Fund, pupil premium, EHCP top-up) and by tier.
• Record impact for each pupil (significant, some, none or too early to say) so the map shows value as well as cost.

14

Inclusion strategy and staff training

Write the school inclusion strategy from your own records, and keep the whole-staff SEND training log that feeds it.

• Nine sections, from vision to priorities, with “Insert our figures” buttons that add sentences built from your register, support plans, provision map and training log.
• Completeness tracking, save as draft, mark as published (headteacher or SENCO lead), and Word export for governors and the website.
• A training log by member of staff, category, provider and hours, with how many staff have been trained in the last 12 months.

15

MIS sync and pupil import

Keep the SEND register in step with Arbor, SIMS, Bromcom, ScholarPack and other MIS through Wonde, or import a CSV export.

• Connect once from Settings: your school approves read-only access in Wonde, and the register then syncs every night or on demand. Sendiphany never writes to your MIS.
• Names, dates of birth, year and registration groups, UPNs, SEN status (E, K, N) and the main parent contact stay up to date. By default only pupils at E or K are added, so the register holds no more data than it needs.
• Pupils are matched by MIS record, UPN, or name and date of birth, so nothing is duplicated, and nothing is ever deleted by a sync.
• Prefer a file? Upload a CSV export of up to 500 pupils; common MIS column names, UK dates and SEN codes are recognised automatically.

16

School sign-in with Google or Microsoft

Staff sign in with the school account they already use, and leavers lose access the day their school account closes.

• Works with Google Workspace for Education and Microsoft 365. Two-factor authentication still applies on top.
• A school owner can require it for everyone: passwords then stop working for that school, enforced in the database rather than only on the sign-in page.
• Invitations can be limited to the school’s own email domain.

17

Team accounts

One school record, several colleagues, clear roles.

• Invite colleagues by email with a role: SENCO, assistant SENCO, SEND administrator, inclusion lead, headteacher or other.
• Seats are set by plan: one on Starter, five on Pro, unlimited on MAT Enterprise. Pending invitations count towards the seat limit so nothing is oversold.
• Two-factor authentication is available for every account, and sessions sign out after 30 minutes idle.