For SENCOs in England

SEND paperwork, kept in order.

Sendiphany tracks the statutory dates, logs every local authority exchange, gathers parent and staff views, and drafts the school’s EHCP contribution from your own evidence, reviewed and owned by the SENCO. More of the week for pupils.

Start your free 30-day trial, no card neededBook a demo
  • Published pricing from £99 a month
  • Your school is the data controller
  • Pupil data never trains AI

Deadlines

This half term, 12 pupils

Reminders on
  • Annual review duePlan dated 14 Nov 2025Due in 26 days
  • LA decision on EHC needs assessmentWeek 17 of 20 · caseworker chasedDue in 18 days
  • School advice for assessmentRequested 2 Oct · reg 8, 6 weeksDue in 5 days
  • Termly target reviewAutumn 2026 · 3 targetsOverdue 2 days
Dates computed from the request date you record: 6, 16 and 20 weeks (SEND Regulations 2014).
An illustration of a deadline list showing an annual review, a 20-week local authority decision, school advice due and a termly target review, each with a reminder status.

The context SENCOs work in

EHC plans in England, January 2026
718,800
DfE, Education, health and care plans, June 2026
of new EHC plans issued within the 20-week limit in 2025
46.1%
DfE, Education, health and care plans, June 2026
of SENCOs say administration takes up most of their SENCO time
74%
Bath Spa University and nasen, National SENCO Workload Survey, January 2020
pupils in England with special educational needs
1.8m+
DfE, Special educational needs in England, June 2026

What it does

The SENCO’s caseload, in one record per pupil

Seventeen things the product does today. Nothing listed here is a mock-up or a plan.

  • AI-assisted EHCP drafting, reviewed by you

    A first draft of the school’s contribution in the twelve statutory sections, built only from the evidence you supply. Names are replaced before anything leaves the system, gaps are flagged, and the SENCO edits every word.

  • Local authority communication log

    Every call and email per pupil, with response due dates. Assessments are tracked against the 20-week timescale, and a polite chase can go to the caseworker at week 18 if you opt in.

  • Safeguarding alerts

    DoLS orders, health concerns, care arrangements and undisclosed needs recorded with a severity, shown where staff will see them, and resolved with a note.

  • Evidence documents

    Reports and letters stored against the pupil in private storage, categorised and dated, ready for a request pack or an annual review.

  • Termly targets and progress

    Targets linked to plan outcomes with baseline, success criteria and provision; progress rated each term so the review has evidence.

  • Parent and staff contribution forms

    Secure, time-limited links for class teachers and parents. Responses land on the pupil’s record, dated and with consent to share recorded.

  • Outcomes Engine

    Every EHC plan outcome reviewed termly, with gaps found automatically: no review this term, no targets or provision, stalled progress or regression.

  • Evidence Builder

    Packs for assessment requests, annual reviews, tribunals and phase transfer, with a checklist of what is missing and an indexed Word export.

  • Secure parent portal

    Parents sign in with their invitation link and an emailed code, message the school and receive only the documents you choose to share.

  • MAT Dashboard

    For trusts: SEND compliance, overdue reviews, late assessments and outcomes at risk across every school, as counts only.

  • Support plans, reform-ready

    A plan for every pupil on SEN support, with the proposed Targeted, Targeted Plus and Specialist tiers, termly reviews, a one-page profile and sharing with parents.

  • Costed provision map

    Interventions with staffing, frequency, cost per pupil and funding source, and entry and exit measures that show impact as well as spend.

  • Inclusion strategy and training

    Write the school inclusion strategy from your own figures, keep the whole-staff SEND training log, and export to Word for governors.

  • MIS sync via Wonde

    Arbor, SIMS, Bromcom, ScholarPack and more: names, year groups, UPNs, SEN status and parent contacts sync nightly, read-only. CSV import too.

  • Google and Microsoft sign-in

    Staff use the school account they already have. Owners can switch passwords off, so leavers lose access the day their account closes.

  • Team accounts

    Invite colleagues with a role, keep one school record, and let the SENCO’s absence stall nothing.

How it works

Built around the statutory process, not around a dashboard

The SEND Regulations 2014 set the dates. Sendiphany starts from them and works back to what a school has to do each week.

  1. Step 1: Set up the register

    Connect your MIS through Wonde, import a CSV, or add pupils by hand, with SEN status, key dates and contacts. Takes minutes, not a term.

  2. Step 2: Let the dates run

    Record a request or plan date and the statutory deadlines appear with reminders attached.

  3. Step 3: Gather views by link

    Teachers and parents respond on their own devices. Nothing to chase by email.

  4. Step 4: Draft, review, export

    Build the school’s contribution from the evidence, edit it, export it to Word.

See the full walkthrough

Trust

Written for the person who has to sign the DPA

Schools and their data protection officers ask the same questions. The answers are published, in plain terms, including what is not yet certified.

  • The school is the data controller and Sendiphany is the processor, under a published data processing agreement that covers every UK GDPR Article 28(3) term.
  • Each school’s data is separated by row-level security in the database, encrypted in transit and at rest, with two-factor authentication available and a 30-minute idle sign-out.
  • AI drafting runs only for pupils where the school has recorded consent, names are replaced with placeholders first, and prompts are not used to train models. How the AI works.
  • We do not yet hold Cyber Essentials or ISO 27001. Our security page says what is in place and what is not.

What Sendiphany is not

  • Not a local authority system. It is the school’s side of the process: your register, your dates, your evidence, your correspondence.
  • Not a plan writer. The authority writes the EHC plan. Sendiphany drafts the school’s contribution and keeps the record straight.
  • Not a replacement for judgement. Every date is a prompt and every draft is a draft. The SENCO decides.

Guides and tools

The statutory process, written for a SENCO with a caseload

Free, sourced and reviewed. The same material our reminders are built on.

All guides

Start your free 30-day trial, no card needed

Set up your school in a few minutes. Every feature is open during the trial, and your data is yours to export at any time.

Start free trialBook a demo

Starter £99 a month and Pro £149 a month, per school, excluding VAT. MAT Enterprise from £850 per school per year, arranged directly.